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University of Portland Clark Library

Data Management: Store and Backup Data

Best Practices

Sensitive Data

Ensuring that sensitive or confidential data is managed in a way that is compliant with university, state, and federal regulations, in addition to the requirements of the funder is important to the integrity of your research. It is your job to ensure that the confidentiality of research subjects is protected. It is possible to share confidential data through anonymizing data and controlling access to that data. Make sure you're familiar with the code of ethics at your institution.

Backup Data

Keeping reliable backups is an integral part of data management.

The UK Data Archive provides additional guidelines on data storage, back-up, and security.

Backup Your Data

  • Make 3 copies (e.g. original + external/local + external/remote)
  • Have them geographically distributed (local vs. remote depends on recovery time needed)

Data Backup Options

  • Cloud Storage - some examples of private sector storage resources include:
    • Amazon S3 -Requires client software, no encryption support
    • S3-based Remote Hard Drive Services such as Elephant Drive and Jungle Disk
    • Mozy (from EMC) Free client software, 448-bit Blowfish encryption or AES key
    • Carbonite Free client software, 1024Free 1024-bit Blowfish encryption | 503.943.7111 or 800.841.8261 | 5000 N. Willamette Blvd., Portland, OR 97203-5798 | © 2020 University of Portland, All Rights Reserved